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Sakai 22 User Guide
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Introduction

Login to TACT

Start your browser and access https://tact.ac.thers.ac.jp/portal .

Click the link labeled "Login (THERS account)" at the top right of the screen.

When the authentication screen is displayed, enter your THERS account UPN and click "Next" button.
*Note: Click here for the THERS account.

Enter your password and click "Sign in" button.

"Approve sign in request" screen will be displayed.
Open the Authenticator app and press "Approve".

"Select Consent Method" screen will be displayed,
Please select the method of consent after understanding the contents and press "Agree".

If you log in successfully, you will find the available worksite tabs, including "Overview".
Note: If you need to switch the display language, please click here.

Home

This section describes each tool in "Home" tab that first appears when you log in.
However, tools common to course worksites are explained in the next section and thereafter.
The tools described in this section as follows:

  • Overview
  • Membership
  • Calendar (For details on how to operate, refer to Calendar section.)
  • Preferences
  • Account

Overview

You can go full screen by pressing the arrow icon. To cancel full screen, click "Click here to exit full screen mode" at the top center of the screen.

Customize your Overview tool

Message Of The Day

From "Options", you can specify the subject/body of the announcement to be displayed, how many lines to display the summary (1/2/all), and the number of days in the past. Be sure to click "Update" after making any changes.

Home Information Display

The Home Information Display often contains static information, unlike the announcements in the Message of the Day area that may change more often.

In the initial state, the title is "ホーム画面" (in Japanese).
Click "Edit" to customize. Title: You can change the name of the part surrounded by a red frame.
Choose a custom icon: You can change the icon from the choices.
Frame Height: You can change the display size of "Home Information Display" in "Overview."

Home Calendar

You can check the events specified on each course site and publish sharing links for other calendar applications. Options: By selecting "Options" button, you can customize the following items. Be sure to click "Update" after making any changes.

  • View: You can switch monthly/weekly display.
  • Priority events: You can change the type of event to be displayed preferentially and the color assigned to it.
For event type, select the event you want to change and press "Move Up" or "Move Down".
There are two ways to change the color: "Enter the color code directly" or "Refer to the color palette from the palette icon on the right side of the screen and select a color". If there are no special circumstances, we recommend that you use the color palette, since it contains only Web-safe colors. Publish (private): If you would like to subscribe to your Home Calendar from another calendaring application, such as Outlook or Google Calendar, click "Publish (private)" button to generate a URL that can be used to set up your subscription.
Please keep the link for personal use.

Membership

The Membership tool in Home displays the list of sites in which a user is currently enrolled. Users may search their enrolled courses or enroll in a joinable site from the Membership tool.
Select the Membership tool from the Tool Menu when on your Home screen to access your list of sites.

Select "My Current Sites" to see a list of all the sites in which you are currently enrolled. If you are participating in many sites, it is efficient to "Search" your list of sites by keyword.

Calendar

"Calendar" tool of the Home area allows you to check the events set on multiple worksites. In addition, compared to the Calendar in "Overview" tool, more detailed setting changes are possible. The various functions of the Calendar tool in the Home area are almost the same as the Calendar tool in the worksite. See here for feature details.
*Note: Only granting and revoking permissions to edit the calendar cannot be done from Calendar tool in the Home area. Please edit permissions from the Calendar tool of each worksite.

Preferences

Select "Preferences" tool from the Tool Menu in Home.

Notifications

Under "Notifications" tab, you can customize your notification settings for Questionnaire, Announcements, Assignments, Resources and Drop Box, Email Archive, Syllabus, and Tests & Quizzes.

Time Zone

"Time Zone" tab allows you to set your local time zone.

Language

"Language" tab allows you to set your preferred language.

Sites

"Sites" tab allows you to select your preferred site tab display format, as well as hide sites from the site drawer.

Editor

"Editor" tab allows you to set your preference for the Rich Text Editor toolbar throughout the system.

Account

Select "Account" tool from the Tool Menu in Home.
You can view your account details, including user ID, first name, last name, and email address.

Below are descriptions of the tools for each worksite

Calendar

Manage lecture schedules

Go to the worksite by clicking on the lecture tab you want to manage events, then select "Calendar" tool from the Tool Menu.

"Calendar by Week" is displayed.

Add event

To add an event, click "Add Event" tab.

Enter the event title to be added in "Title" field. You can set "Date," "Start Time," "Duration," and "End Time" for the event. You can also add a message to the event in "Message" field.

If necessary, set "Frequency," "Event Type," "Event Location," and "Aattachments".

After completing the entry, click "SAVE EVENT" button at the bottom of the screen.

If the event addition is successful, the calendar will display the added event.

Click on an event to see its preview.

The event will appear in "Calendar" of the user's "Overview". We hope you will take advantage of this.

Modify event

The added events can be modified.

Click on the event you wish to modify.

A preview will appear, click "EDIT EVENT" button at the bottom.

"Editing event..." screen is displayed. Make any necessary modifications.

Press "SAVE EVENT" button to complete the modification.

Delete event

From "View Events" tab, click on the event you wish to delete.
A preview screen will appear. Click "Remove Event" button at the bottom.

A confirmation screen will appear regarding the deletion of the event. Click "REMOVE EVENT" button again to delete the event.

Edit permissions

From "Permissions" tab, you can control how far to grant permissions to each role in the worksite for calendar operations.
To grant privileges, check the appropriate checkboxes.
To revoke privileges, uncheck the appropriate checkboxes.
Then click "SAVE" to apply the changes.

Please be careful when granting privileges.

Announcements

Notification of communications

Go to the worksite by clicking on the lecture tab you wish to communicate with, and select "Announcements" tool from the Tool Menu.

"Announcements" screen appears.

Add announcement

To add an announcement, click on "Add" tab.

"Post Announcement" screen is displayed. Enter the title of the contact information in "Announcement title" field and the content of the notification in "Body" field. You may use the formatting options in the Rich Text Editor to modify the font size or color, add links, or embed other content. You can also insert images uploaded on the server with "Resources" tool.

If necessary, please set up "Access," "Availability," "Attachements" and "Email notification".

After completing the entry, click "POST ANNOUNCEMENT" button at the bottom of the screen.

If the announcement is successfully added, it will be listed on the Announcements view.

Click an announcement in Subject column to see its preview.
(You can also view the worksite as an another user role, see Tips: View the worksite as an another user role)

Announcements will appear in "Recent Announcements" section of the user's "Overview" to notify class cancellations, examinations, etc. We hope you will make use of this function.

Modify announcement

Added announcements can be modified.

Click "Edit" under the announcement you wish to modify.

"Edit Announcement" screen is displayed. Please make the necessary modifications.

Click "SAVE CHANGES" button to complete the modification.

Delete announcement

From "View" tab, check "Remove?" boxes for the announcements you wish to delete.

Then, press "REMOVE" button in the lower left corner to delete them.

Reorder announcements

By clicking "Subject," "Saved by," "Modified Date," "For," "Beginning Date," and "Ending Date," you can change the order of announcements (alphabetical or date order) in ascending or descending order. From "Reorder" tab, you can also rearrange the order of announcements.

Resources

Share resources

Go to the worksite by clicking on the lecture tab you wish to share a wide variety of files with students within a site. Select "Resources" tool from the Tool Menu.

Click to view a list of resources.

Tab menu

  • Site Resources: Files and folders managed by the Resources tool can be listed and various operations can be performed.
  • Options: You can select or unselect resources types to indicate whether resources of that type can be created in this site.
  • Check Quota: Each site's Resources has a quota. The limit for the TACT is 2 GB per site. Users can check the amount of storage space currently being used and view the allowed quota.
  • Trash: Deleted files are stored. From here you can perform a full deletion or restore.
  • Permissions: You can edit resource permissions.

Display Actions menu

Clicking "Actions" drop-down menu to the right of a file or folder will display the Add and Actions menu for folders, and the Actions menu for files.

Add files

Select "Upload Files" in "Add" section of the Actions menu. Drag files from your computer and drop them in the box labeled Drop files to upload, or click here to browse. Select each setting and click "CONTINUE" to add files to the Resources.

Upload files settings

  • Versioning: Choose whether to create a new file or overwrite the existing file.
  • Availability: Select Hidden if you do not want the student to see the file.
  • Email Notification: If you wish to be notified, change it to "High - All participants" or "Low - Not received by those who have opted out."

The maximum file size that can be added is 250 MB per file.

Add folders

Select "Create Folders" in "Add" section of the Actions menu. Enter a folder name in the input field and click "CREATE FOLDERS NOW" to create the folder.
You can also modify the settings of the folder by clicking "Add details for this item" next to it. Select "Add Another Folder" below to add multiple folders at once.

Add web links (URLs)

Select "Add Web Links (URLs)" in "Add" section of the Actions menu. Enter the web address (URL) of the website and the name of the site.

Click "Add details for this Item" to add a site description, copyright settings, availability and access restrictions, etc.

Create text document

Select "Create Text Document" in "Add" section of the Actions menu. Type in the text and click "CONTINUE" at the bottom. Enter a file name for the text and click "FINISH" at the bottom to add it. You can also set any other properties such as description, copyright, availability and access restrictions, etc.

Create HTML page

Select "Create HTML Page" in "Add" section of the Actions menu. Type in the text for your page and click "CONTINUE" at the bottom. Enter a file name for the text and click "FINISH" at the bottom to add it. You can also set any other properties such as description, copyright, availability and access restrictions, etc.

Create citation list

Select "Create Citation List" in "Add" section of the Actions menu. Set "Citation List Name" and "Email Notification" and click "Add Citations Form" to add a citation list.

  • Manually Create: Manually create a citation list.
  • Import: Import a file in RIS (Research Information Systems) format.

Edit file or folder properties

You can edit the settings of the created item. Select "Edit Details" in "Actions" section of the drop-down menu.

Properties for each data format will be displayed. By default, only members of the site can see the file. If you check "This file is publicly viewable" checkbox, members who are not registered at the site can also view the file.
Change the resource's details and choose "UPDATE" at the bottom to reflect the edits.

Edit content

Some files, such as text documents, can be edited on the web page. Select "Edit Content" in "Actions" section of the drop-down menu.

Copy file or folder

Select "Copy" in "Actions" section of the drop-down menu. Click "Paste" shown in the destination folder.

Compress folder to ZIP archive

Select "Compress to ZIP Archive" in "Actions" section of the drop-down menu to create a zip file. The zip file contains a copy of all of the subfolders and files inside the selected folder.
Note: The zip file is named the same as the Resource folder that was compressed. By default, the zip file is placed inside of the root folder of the site.

Upload new version

You can replace the current version of a file with an updated version. Select "Upload New Version" in "Actions" section of the drop-down menu. Select the updated file from the file selection and click "UPLOAD NEW VERSION NOW" to replace the file.

Move file or folder

Select "Move" in "Actions" section of the drop-down menu. Click "Paste" shown in the destination folder.

Move file or folder to trash

Select "Move to Trash" in "Actions" section of the drop-down menu.

Edit folder permissions

Select "Edit Folder Permissions" in "Actions" section of the drop-down menu. After editing, click "SAVE" to apply the changes.

Duplicate file

Select "Duplicate" in "Actions" section of the drop-down menu to duplicate a file on the same folder.

Add web content link to Tool Menu

Add a file or folder to the Tool Menu for direct access. Select "Make Web Content Link" in "Actions" section of the drop-down menu. Enter a title of the link and click "ADD".

Add videos and other multimedia

The Resources tool allows embedding of multimedia files such as video files and PDF files.

Add video URL

You can direct users to your video by adding the URL of the site where you uploaded it (e.g., the URL for limited public viewing on YouTube or the URL of a video you uploaded to your own site). Select "Add Web Links (URLs)" in "Add" section of the drop-down menu. Enter the URL of the video and the name of the video.

Since the TACT limits the maximum file size to 250 MB, it is convenient to use Information Media Studio's video streaming service for longer videos, which can be linked to the LMS to limit viewing to students. Please contact the Information Media Studio if you would like to publish the URL of the video.

Email address　e-office@media.nagoya-u.ac.jp

Upload video files

Select "Upload Files" in "Add" section of the Actions menu. Upload video files directly to the Resources.

Note: Videos are large in file size, so please pay attention to the capacity. Capacity can be checked on "Check Quota" tab at the top.

Make use of HTML page

You can create HTML pages and add video URLs and other information. Select "Create HTML Page" in "Add" section of the drop-down menu. Add text, video URLs, etc., and click "CONTINUE" at the bottom. Enter a file name, etc., and click "FINISH" to add the page to the Resources.

Copy resources from other sites

It is possible to copy resources from another site. Click "Copy Content from My Other Sites" under "Site Resources" view. Expand folders of your sites and select items to copy to your current site.

Assignments

Create and grade assignments

Go to the worksite by clicking on the lecture tab instructors want to create, distribute, collect, and grade online assignments.
Select "Assignments" tool from the Tool Menu.

All assignments are listed on "Assignments" view.

Add new assignment

Click "Add" button to add a new assignment at the top of the screen.

  • Title: The title of your assignment should be something descriptive and unique, as this is the title students will see when they go to the Assignments tool to submit their work.
  • Assignment Instructions: Enter the instructions for the assignment into the Rich Text Editor.
  • Add honor pledge (Optional): If you would like to add an honor pledge to your assignment, check this box.
  • Attachments (Optional): If you would like to attach any additional files to the assignment, click the Add attachments button to browse for and attach file/s.
  • Open Date is when it becomes available for students.
  • Due Date is the deadline to turn in the assignment.
  • Accept Until date allows you to accept late submissions after the due date (late student submissions marked as late). If you do not accept late submissions, you may leave the Due Date and Accept Until date the same.
    • "Send a reminder email 24 hours before the due date," "Hide due date from students," "Add due date to calendar" and "Add an announcement about the open date to Announcements" should be checked as needed.
  • Assign To: You may display your assignment to everyone in the site (the default), or to selected groups.
  • Student Submissions: There are several submission formats that you may accept. Choose your preferred format from the drop-down menu.
    • Inline only: Student may only submit a response by entering their content into the Rich Text Editor. The attachment option is not available. This is a good option to choose if you want to be able to grade all of the responses online without having to download or open any files.
    • Attachments only: This format removes the Rich Text Editor option and leaves only the attachment option available.
    • Inline and Attachments: This is the default format and it allows students to either enter content into the Rich Text Editor inline, or attach a file, or both.
    • Non-electronic: This format choice is for assignments that you expect students to submit in person, but you want the option to view assignment details and/or grade the assignment in Sakai.
    • Single Uploaded File only: If you want students to submit a file, but you only want a single file, this is the option to choose. (Both the Inline and Attachments and the Attachments only option allow students to upload and submit more than one file at a time.)
  • Allow Resubmission (Optional): If you select this option, you may specify:
    • Number of resubmissions allowed: Choose from 1-10 or unlimited.
    • Resubmission Accept Until: The deadline for resubmitting. If the first submission is not made by the last date and time received, the resubmission will not be accepted.
    • Released Resubmission Notification Email Options: Whether to notify students via email when the grade is released and resubmission is available.
      • Do not send notification email to student when the grade is released and resubmission is available
      • Send notification email to student when the grade is released and resubmission is available
  • Submission Notification Email Options: The default notification setting is Do not send me notification emails for any student submissions. Choose the radio button for the notification setting you prefer.
  • Grade this assignment: This option allows you to choose a specific grade scale for the assignment. There are several grade scales to choose from:
    • Letter grade: You may select this option if you like to grade your assignments by letter grade only.
    • Points: Allows you to assign points to an assignment for grading. This is the option you should choose if you plan to send the assignment to the gradebook.
      • Max Points: If you select Points as the grade scale, you must enter a maximum number of points for the assignment.
      • Send grades to the Gradebook: Once selected, this reveals two additional options "Create new Gradebook item" or "Associate with existing Gradebook item".
      • Use peer assessment: Selecting this option will allow students to review their peers' assignment submissions.
    • Pass/Fail: Designates an assignment as pass/fail.
    • Checkmark: Allows you to mark assignments with a checkmark for completion.
  • Released Grade Notification Email Options
    • By selecting "Send notification email to student when the grade is released," an e-mail regarding the grade results will be sent to students when they select "Release Grades" at the time of grading.
  • Additional information:
    • Model Answer: The model answer can provide an example of the ideal correct answer or solution for a particular assignment.
    • Private Note: If you would like to make any private notes, which are not visible to students, you may enter them here.
    • All Purpose Item: You may also create an All Purpose Item that can be displayed based on specific dates or users.

    • ※The following additional options cannot be changed after the student has submitted the assignment.
    • No additional assignment options
    • Use peer assessment:
    • Group Submission - one submission per group

When all settings are completed, click "POST" button at the bottom of the screen.

Grade assignments

To grade assignments submitted by students, click "Grade" on the assignment you wish to review from "Assignments" view. (If you select "No Grade" when adding an assignment, "View Submissions" link will be displayed and you will only be able to view and comment on the assignment.)

Clicking on "Grade" or "View Submissions" will display a list of students.
Click on a student's name to grade the assignment.

You can view texts submitted in "Assignment Submission" section.
You can add comments to the submitted text (e.g. {{Faculty Summary Comments}}).

After the grading is completed, you will be able to set up the settings for resubmission.
If you do not want to disclose the results, click "SAVE AND DON'T RELEASE TO STUDENT" button; if you want to disclose the results, click "Save and Release to Student" button.

Share draft assignments with multiple faculty members (for omnibus lectures)/Give TAs the same privileges as faculty members

From "Permissions" button at the top of the screen, you can set the permissions for each role.
Instructor's "Able to view draft assignment(s) created by other users" item can be checked to allow all instructors to access the assignments in the draft.
See the section "Edit permissions" for details on the procedure.

Tests & Quizzes

Conduct exams

Select "Tests & Quizzes" tool from the Tool Menu.

The Tests & Quizzes tool shows a list of existing assessments, Draft copies (under development), and Published copies (deployed to students) in "Assessments" tab.

Create assessment

Select "Add" from the top tab menu.

Enter the title of the assessment in "Create from Scratch" under "Add Assessments," make sure "Create using assessment builder" is selected, and click "CREATE" button.

Select the type of question you would like to add from "Add Question" drop-down menu.

  • Short Answer/Essay allows for a short answer or essay question to be added to a new or existing assessment. This question type presents users with a question followed by a text box in which they enter the answer. This type of question must be manually graded.

Example: When selected, "Edit Question" screen will appear. Enter a simple question about the day's lecture (e.g., Answer the following question) in "Question Text" field, and click "SAVE" button.

  • Survey allows questions to be created on a scale of "yes/no," "disagree/agree," 5-point scale, 10-point scale, etc.
  • Survey - Matrix of Choices allows edit the answers in "Survey."
  • File Upload requires students to upload a file.
  • Numeric Response presents users with a question followed by a text box in which they enter a numeric answer; each user's answer is compared to a list of allowed answers. Please refer to the Edit Question page as there are many notes such as Defining Answers and Acceptable Characters.
  • True False presents a question that can be answered true or false.
  • Fill in the stronglank presents users with a question followed by a text box in which they enter the answer; each user's answer is compared to a list of allowed answers. Please refer to the Edit Question page as there are many notes such as Defining Answers and Case sensitive.
  • Multiple Choice provides pre-written choices from which the student will select. You can restrict the correct answers to one selection, or you can allow multiple selections (one or more) for a correct answer.

Press "SAVE" at the bottom of the screen to save the created question.

Click "Remove" in the upper right corner if you want to delete the created question, or "Edit" if you want to edit it.

To create multiple questions, repeat the process of editing questions by selecting the question type from "Add Question" drop-down menu.

Publish assessment

If you are sure that the default or current settings are appropriate, you can publish from either the action menu or the edit assessment screen.

  • Add Part: The entire question can be divided into multiple parts.
  • Preview: You can preview from the student's perspective. Click "done" to return to the previous screen.
  • Publish: Once all the questions have been created, set up the publication settings from "Settings" tab and click "Publish" tab.

    Your settings choices will be summarized for you on the confirmation screen. Review all of the information to make sure it is correct. (If you need to make changes, you can go back by clicking Edit Settings.)
    You have the option to notify students when you publish the assessment. The default setting is without notification. Notifying students sends an email to their external email address to let them know the assessment has been published. It sends the message at the time of publication, NOT on the start date of the assessment.
    If your assessment has an end date, you may select to Display due date on Calendar. This will post an event on the Schedule/Calendar for the course on the date the assessment is due.
    Click "PUBLISH" to make the assessment available to students.

Customize assessment

You can also customize an assessment by selecting "Settings" from "Actions" drop-down list next to the assessment you wish to customize on "Assessment List" screen.

Settings related to the assessment are divided into several categories.

  • About this Assessment: You can add a title or description of the assessment and attach documentation.
  • Availability and Submissions: You can set the number of submissions, available date and time, due date and time, etc.

Migrate assessments to another site

Export assessment

Open the site with the assessment you want to migrate. .

Select "Tests & Quizzes" tool from the Tool Menu. Click on "Assessments" tab.

Find the assessment you wish to migrate from "Draft" status and select "Export" from "Actions" drop-down menu.

Select "QTI v 1.2" or "Content Packaging" and click "Export" to download the file.

Note: If you want to include attachments or use HTML tags in your assessments to refer to external resources, you must select "Content Packaging".

Attention! Only assessments in draft form are possible.
Note: Assessments with a status of "Published" cannot be exported.

Import assessment

Open the site you are migrating to.
Select "Tests & Quizzes" tool from the Tool Menu.

Click on "Add" tab.
In "Import from File (XML or ZIP)" section, press "Import" button.

Click "Choose a file" to open the downloaded assessment file (.xml or .zip).

Select "Export from this (or other Sakai) system" and click "Import".

Note: You can also batch copy assessments from "Import from Site" tab of "Site Info" tool.
In this case, all assessments (including published ones) will be copied.
Click here to learn how to do this.

Gradebook

Manage grades

Go to the worksite by clicking on the lecture tab you wish to manage grades.
Select "Gradebook" tool from the Tool Menu.

Click to display listed grades of students.

"Gradebook" view lists all the grades managed such as course grade and individual gradebook items.

Add items to the Gradebook

To add a new gradebook item, click "ADD GRADEBOOK ITEM" button.
Note: Assignments, Tests & Quizzes, and Student Content in Lessons can be sent to the Gradebook from within the respective tools when the item is posted or published. There is no need to add those items manually in the Gradebook.
Instructors typically add items to the Gradebook manually for things such as:

  • Posting grades for items completed outside of Sakai
  • Discussion Forum grades
  • Participation

"Add Gradebook Item" screen will appear, enter the following items.

  • Title (required): The title of the gradebook item.
  • Point value (required): The number of points that constitutes a perfect score.
  • Release item to students?: Check the box, if you would like students to be able to view their grades for this item. Leaving the box unchecked hides the item from students.
  • Include item in course grade calculations?: Check the box, if you would like the item to be added into the course grade. Leaving the box unchecked omits it from the course grade calculation.

Once you have entered all of the information for this item, click "Create" button to save your changes.

After you have added items to your Gradebook, you will be able to view a list of all Gradebook items on the Grades tab (which is also the tool landing page). Click within the appropriate cell to enter a grade.

Cell contents are automatically saved and applied when they are changed.

Map scores to grades

Click "Settings" button and open "Grading Schema" to map scores to grades, such as A+: 95-100, A: 90-95, and so on.

There are several presets available from "Grade Type" select box.

  • Letter Grades: 5 grades of A, B, C, D, F
  • Letter Grades with +/-: Subdivide into A+, A, A-, B+, B, B-, etc.
  • Grades Point: Numeric evaluation.
  • Pass/Not Pass: Two levels of passing and failing.

After selecting a preset, click "SAVE CHANGES" to reflect the changes.

Export grades

Click "Import/Export" button to export grades in CSV format.

Selecting "Custom Export" allows you to choose which elements to export.

Site Info

Display participants

Select "Site Info" tool from the Tool Menu.

Click to display "Site Information" screen.
Select "Manage Participants" from the tab menu above.

Here you can see which participants are registered on the site.
Students who have registered for an undergraduate lecture will automatically become a participant as a "Student" role. If you want to add individual participants to this course site, please enter their "THERS account UPN" or "student number/staff number" in the box below.

Change participant's role

Next to the participant whose role you want to change, select the appropriate role from the drop-down menu in the Role column of Participants List in "Manage Participants" tab. Select from "Instructor," "Student," and "Teaching Assistant."

Customize Tool Menu

Select "Site Info" tool from the Tool Menu.

Click "Manage Tools" tab from the tab menu above.

By checking the checkbox, you can add tools to the Tool Menu of the site.
Conversely, by unchecking the checkbox, you can remove the tool from the Tool Menu.

You can also remove tools by clicking ❌ from the list of "Selected tools" on the right side of the screen.

In "Tool Order" tab, you can change the order of the tools by dragging. You can also sort the tools alphabetically. In addition, the following four operations can be performed from the gear icon on the right of each tool.
  • Edit Tool Title
  • Make Tool Invisible/Visible to Students
    You can hide or show the tool to students.
  • Lock/Enable Access to this Tool
    This will prohibit access to the tool by students.
  • Delete this Tool

Manage all dates and times

Click "Date Manager" from the tab menu of "Site Info" tool to open "Edit dates in batch" screen. Select the tool for which you want to change the date and time, and the target date and time will be listed. Enter directly or click on the calendar icon to change the date and time. Be sure to click "SAVE CHANGES" button after making changes.
The dates and times that can be set are as follows:

Tool Name Changeable items
Assignments ・Open Date
・Due Date
・Accept Until Date
Tests & Quizzes ・Available Date
・Due Date
・Accept Until Date
・Show Feedback On
・Show Feedback Until
Gradebook ・Due Date
Resources ・Show From Date
・Show Until Date
Calendar ・Start Date
・End Date
Forum ・Open Date
・Close Date
Announcements ・Start Date
・End Date
Lessons ・Hide Until Date

Manage groups

Create new groups

Click "Manage Groups" from the tab menu of "Site Info" tool, then select "Create New Group" tab, and the following page will appear.

The new group is created by moving the selected member from "Available Members" to "Assigned Members" and clicking "ADD NEW GROUP."

Create new joinable set

You can create groups that your students can join by clicking on "Create a New Joinable Set" tab. Fill in "Set name," "Number Of Groups" and "Max members per group", and click "ADD SET" to create as many groups as you have entered in the number of groups.


Students can join any group by going to "Site Info" and clicking "Join".

Auto-generated groups

From "Auto Groups" tab, you can create groups automatically.
Select the roles you want to include by clicking the checkbox to the left of the role you want to include, then click "CONTINUE." Step 2 allows you to remove specific members from the roster.
Click "CONTINUE" after making your selection. In step 3, choose how you want to generate the group.
To mix members randomly, enter "Group title", then enter "Number of groups" or "Number of users per group" and click "Continue". Final step allows you to confirm the groups and members.
If you are satisfied, click "CREATE" to create the group.

Bulk creation

Group creation and user assignment can be performed in a batch.
There are two methods to create or update multiple groups at once:

  1. Type or paste the group information into the text box provided.
  2. Click the Choose File button to browse for and select your import file.
    • Your import file should be in comma-separated (CSV) format with two columns of data. The first column should contain the group title, and the second column should contain the username of the site participant. Do not include a column header row and do not include spaces.
  3. Select Continue to proceed with group creation.

Remove gruop

From "Group List," click the checkbox to the right of the group you wish to delete and press "REMOVE CHECKED" to delete the group.

Link to parent site

You can link parent-child relationships between sites.
Select "Link to Parent Site" from the tab menu at the top of "Site Info" tool.
Select the parent site from "Please Select Parent Site" drop-down menu and click "SET LINK". To delete the parent link you have set, click "REMOVE LINK."

Manage access

Select "Manage Access" from the menu tab at the top of "Site Info" tool.
You can choose whether or not to publish in "Site Status" and who can access the worksite in "Global Access."

Migrate worksite

When you create new Sakai sites, you may want to copy content such as Lessons pages, Resources, Announcements, and Assignments from an older site into your new site. The Import from Site tab in Site Info allows you to select content from one or more tools from an older site and copy the content into the new site.

How to migrate worksite content

Be careful to select the empty course shell that will be the destination for the content you are about to copy. (You do not want to overwrite an existing course with a blank site, as this will delete your content.)
Select "Site Info" tool from the Tool Menu.

Next, click "Import from Site" from the tab menu at the top of the screen.

Here, there are two ways to migrate data.

  • The first is "replacement," in which all existing data at the target worksite is deleted, leaving only the data at the original site that was migrated.
  • The second is "merge," in which the existing data is retained and the newly migrated data is added.

Replace data

You can import materials (resources, announcements, etc.) from other sites you own and replace it with what you have on your current site.

Click on "I would like to replace my data."

Select the site you wish to migrate from and click "CONTINUE."

A list of materials will be displayed.
Check the box to the right of the material you wish to re-use and click "FINISH."

If you want to re-use all materials, check the checkbox in the top row and click "FINISH."

Attention!
If you check the Assignments and Tests & Quizzes checkbox, all assignments and assessments will be imported.

When you see the message "Your import process has been queued. You should receive an email when the import has completed. The email should appear within 15 minutes. Until you receive this email no imported material will appear in this course.", you are done.

Merge data

You can import materials (resources, etc.) from other sites you own and add them to your current site. You can also combine materials from one or more sites.

Click on "I would like to merge my data."

Select the site you wish to migrate from and click "CONTINUE."

A list of materials will be displayed.
Check the checkbox to the right of the material you wish to re-use and click "FINISH."
If you want to re-use all of the materials, check the checkbox in the top row and click "FINISH."

When you see the message "Your import process has been queued. You should receive an email when the import has completed. The email should appear within 15 minutes. Until you receive this email no imported material will appear in this course.", you are done.

Merge users

You can import users from other sites you own and add them to the current site. You can also combine users from multiple sites.

Click on "I would like to merge my user(s)."

Select the site you wish to migrate from and click "FINISH."

*Important point

The four tools that can be migrated with this procedure are: "Announcements," "Resources," "Tests & Quizzes," and "Assignments."
"Announcements," "Tests & Quizzes," and "Assignments" will be migrated as draft materials, so you will need to set the publication period and time on the new site. "Resources" materials will be made public at the moment of migration if the publication period have not been set prior to the migration. If you need to set a publication period, please remember to do so before the migration.

Procedure for setting publication period of Announcements

If you followed the previous steps to migrate "Announcements," the content is in draft form.
Click "Edit" for each announcement.

On the next screen, set the Start Date and the End Date.

Click "SAVE CHANGES" at the bottom.

Procedure for setting publication period of Resources

After migrating "Resources" using the previous steps, the data is in the same public state as before the migration.
Click "Edit Details" under "Actions" drop-down menu for each resource.

Set the From/Until Date from "Show this item" in "Availability and Access."

Click "UPDATE" at the bottom.

Note: If you wish to copy individual resources, use "Copy Content from My Other Sites" at the bottom of "Resources" screen of the destination site.

Procedure for setting publication period of Tests & Quizzes

If you followed the previous steps to migrate "Tests & Quizzes," the content is in draft form.
From "Actions" drop-down menu for each assessment, click "Settings".

Set the available date and the due date in "Availability and Submissions". Click "SAVE SETTINGS AND PUBLISH" at the bottom.

Note: If you wish to copy individual assessments, use the Export/Import function in "Tests & Quizzes" tool at the source/destination site.

Procedure for setting publication period of Assignments

If you followed the previous steps to migrate "Assignments," the content is in draft form.
Click "Edit" under each assignment name.

On the next screen, set Open/Due date and Accept Until date, etc.

Click "POST" at the bottom to publish at the specified date and time.

Messages

Compose messages

Click on "Compose Message" tab.

  • To: Click the To field to expand the course member list. Select the member of the course that you wish to address. You can repeat this step to address your message to multiple recipients.
    Tip: You can address a message to all members assigned to a specific role by selecting that role from the list. For example, you can send a message to all instructors by selecting "Instructor Role."
  • Add Bcc (optional): If you would like to blind copy recipients on the message, click the Add Bcc link to expand this option, and then click in the Bcc address field to select recipients from the list of site participants.
  • Send Cc (optional): If you would like to send a copy the recipient's external email address, check the box for Send a copy of this message to recipients' email address(es).
  • Label: You may apply a label from the drop-down menu to indicate the priority of your message. The default label is Normal. You may change it to Low or High if desired.
  • Subject: Type the subject for your message.
  • Message: Type your message into the Message box.
  • Attachments (optional): If you would like to attach a file to your message, click the Add attachments button to browse for and select your file.

Create a Messages folder

From "New Folder" tab, you can create a new Messages folder.
To edit the created folder later, click on "Folder Settings" in "Messages" tab.

Modify Settings

  • Personal Settings: Set a personal forwarding email address for your own messages.
  • Site Settings (Instructor only): Choose whether or not site participants are able to forward messages, and which groups (if any) are hidden in the message recipient list.

Edit permissions

Click on "Permissions" tab. You can edit the permissions for messages in the three roles of "Instructor," "Student," and "Teaching Assistant. The permissions that can be edited are as follows:

  • Allow send to "all participants" option
  • Allow send to all groups
  • Allow send to own groups
  • Allow send to all roles
  • Allow send to all users
  • Allow send to own group users
  • Allow send to hidden groups
  • Allow send to own group role users

Be sure to click "SAVE" after editing. You can also batch grant/revoke permissions by clicking on the role name.

Forums

Add Forums to Tool Menu

To add the Forums tool to the Tool Menu, first click on "Site Info" tool from the Tool Menu.

Select "Manage Tools" tab and check "Forums" checkbox.

Click "CONTINUE" button at the bottom of the screen.

Confirming site tools edits for the current site, click "FINISH."

The changes will take effect and "Forum" will be added to the Tool Menu.

Create new forum

Click on "New Forum" tab.

Enter a forum title, a short/detailed description, etc. in "Forum Settings" section.

  • Forum Title (Required)
  • Short Description (255 characters max)
  • Description
  • Attachments: Attachments can be added by clicking "Add attachments" button. Both new uploads and uploads from "Resources" are supported. Files attached here will be displayed as shown in the image below.
  • Forum Posting:
    • Lock forum (disable forum postings)
    • Moderate topics in forum
    • Require users to post before reading
  • Availability: Choose whether or not to open (show) immediately.
  • Mark All Messages in Conversations Read: If selected, the message you read will be read without having to press "Mark as Read" button.
  • Grading:
  • Permissions: Select the permissions to be granted to each role. (See image below)

Click "SAVE" button at the bottom of the screen to add the new forum.

Add new topic

Click on "New Topic."

Enter a topic title, a short/detailed description, etc. in "Topic Settings" section.

  • Topic Title (Required)
  • Short Description (255 characters max)
  • Description
  • Attachments:
  • Topic Posting:
    • Lock Topic (Disable topic postings)
    • Moderate Topic
    • Require users to post before reading
    • Posts are anonymous, but identities will be revealed to those with the Identify Anonymous Authors permission below. Note: Roles with Owner permissions can view identities by default.
    • Reveal identities to roles with the "Identify Anonymous Authors" permission below
  • Availability: Choose whether or not to open (show) immediately.
  • Notifications:
  • Mark All Messages in Conversations Read: If selected, the message you read will be read without having to press "Mark as Read" button.
  • Grading:
  • Permissions: Select the permissions to be granted to each role. (See image below)

Click "SAVE" at the bottom of the screen to add the topic.

Delete topic

Click "More" pull-down menu on the topic you wish to delete, and select "Delete Topic."

Press "Delete Topic" button on the confirmation screen to complete the deletion.

Start new conversation

Click on the topic for which you want to create a new thread.

Click on "Start a New Conversation" button.

  • Title (Required)
  • Message
  • Attachments

After completing the conversation, click "POST" to make the conversation viewable.

Reply to forum post

From "Forums," click on the title of the topic to enter the topic, then click on the title of an existing post to view the conversation.

Click "Reply" button.

After you have finished your reply, click "Post" to add your message to the conversation.

Notification settings

  • Select "Notification" tab from the tab menu of Forums tool.
  • Check the items you wish to receive e-mail notifications about, and click "SAVE" button.
  • This operation can also be performed by "Teaching Assistant" and "Student" roles.

    • Tips

    Migrate contents of past worksite

    Note: Data can be migrated from sites where users have the Instructor role, including past worksites.

    Step 1. Import data from past worksite to target worksite

    Access the worksite to be migrated and select "Site Info" from the Tool Menu.

    Select "Import from Site" from the tab menu at the top of the page.

    There are two types of data migration methods: "Merge" and "Replace."
    Merge : The existing data is retained and the newly migrated data is added to it.
    Replace : All existing data is deleted and only the newly migrated data remains.

    Check the sites you wish to migrate from and click "CONTINUE."

    A list of materials will be displayed. Check the box to the right of the material you wish to re-use and click "FINISH."

    To all users of the Information Media Studio's video streaming service

    If you wish to reuse a video released in AY2022,
    please provide the following information in response to the email sent from the Studio at the time of publication.

    • The URL of the video you wish to reuse (sent to you by email at the time of publication)
    • New start and end date and time of publication
    • New course site ID (The following red part. Required if access to the video is restricted to the participants of a course site)
      • * Example of the URL of TACT course site: https://tact.ac.thers.ac.jp/portal/site/n_2022_0123456

    Step 2. Reset publication period

    "Announcements," "Tests & Quizzes," and "Assignments" will be migrated as draft materials, so you will need to set the publication period on the new site. "Resources" materials will be made public at the moment of migration if the publication period have not been set prior to the migration. If you need to set a publication period, please remember to do so before the migration.

    ・Procedure for setting publication period of Announcements

    Migrated data is in draft form.

    Set the Beginning/Ending Date, etc., and click "SAVE CHANGES" at the bottom.

    ・Procedure for setting publication period of Tests & Quizzes

    Migrated data is in draft status. Click "Publish" from "Actions" drop-down menu.

    The next screen will display the current settings for the assessment. If you prefer to keep the current settings, click "PUBLISH" to publish. If you wish to change the settings, click "Edit Settings".

    If you click "Edit Settings," edit Available/Due date and Accept Until date on the next screen, then click "SAVE SETTINGS AND PUBLISH" to publish.

    Note: If you wish to copy individual assessments, please use the Export/Import function in "Tests & Quizzes" tool at the source/destination site.

    ・Procedure for setting publication period of Assignments

    Migrated data is in draft status. Click "Edit" under each assignment title, set Open/Due date and Accept Until date on the next screen, and click "POST" at the bottom to publish the assignment at the specified date and time.

    ・Procedure for setting publication period of Resources

    After the migration of "Resources," the data is in the same public state as before the migration. Click "Edit Details" under "Actions" drop-down menu for each resource. Set the From/Until date from "Show this item" in "Availability and Access," and then click "UPDATE" at the bottom.

    Note: If you wish to copy individual resources, use "Copy Content from My Other Sites" at the bottom of "Resources" screen of the destination site.

    Create Lessons page

    Lessons is a tool that allows an instructor to organize resources, activities, and media on a single page. You can have as many Lessons pages in your site as needed. Each Lessons page can be customized to suit the needs of the lesson.

    Add Lessons page to Tool Menu

    The "Lessons" page does not appear by default, but can be added to Tool Menu under "Site Info" tool.
    Click on "Manage Tools" under "Site Info" (see here), and then check "Lessons" and click "CONTINUE."

    The Customize screen will appear. If you wish to change the title of the Lessons page, enter a new title in the "Title" field (maximum length 20 characters). Click "More Lessons Tools?" pull-down menu to add more Lessons pages. Possible uses include dividing pages for each instructor in an omnibus lecture, or dividing pages of course materials according to the content of the lecture.

    Click "CONTINUE," then click "FINISH." The added page will appear as follows.

    Lessons pages can be added and titles can be changed later.

    Add content to Lessons page

    You can add text and links from "Add Content" pull-down menu at the top.

    Add Text

    You can add a text box to any point in the current page.

    Select "Add Text", then enter your text content using the Rich Text Editor. When finished, click "SAVE."

    Embed Content on the Page

    Files uploaded from your PC, files already uploaded to "Resources", and links to web pages can be embedded in the current page.

    Upload a file from your PC:
    Click Choose File button and select a file from your computer, then press "Save."

    Select a file in "Resources":
    Click Or select existing files from Resources link and select a file from Resources materials, then press "CONTINUE."

    For web page:
    Enter a URL in Or add a URL or "embed code" field, then press "Save."

    As a sample, here is the screen after adding the text file (.txt).

    Add Content Links

    You can add links to files uploaded from your PC, files already uploaded in Resources, and web pages.

    Upload a file from your PC:
    Click Choose File button and select a file from your computer, then press "Save."

    Select a file in "Resources":
    Click Or select existing files from Resources link and select a file from Resources materials, then press "CONTINUE."

    For web page:
    Enter a URL in Or add a URL field, then press "SAVE."

    Subsequent steps are the same as for "Embed Content on the Page."
    As a sample, here is the screen after adding the same text file (.txt) as "Embed Content on the Page." Only the link is displayed.

    Add Subpage

    You can add a link to a new Lessons page. Instructors can add a new Lessons page and its link.

    Enter a title for the new Lessons page in the "Page title" field.
    If you check "Show as button rather than link" checkbox, you can go to the new page by clicking on the button instead of the link, as shown in the image below.
    Click "Create" button at the bottom to create the subpage.

    Add Resources Folder

    You can embed and display the contents of folders in "Resources" of the course site.

    Choose a folder to embed and press "Save."

    Link to an Assignment

    Instructors can add a link to the assignment in "Assignments" of the course site.

    To add a link to a new assignment: Click on "Create new assignment using Assignments".
    To add a link to an existing assignment: Select the assignment and click "Use selected item" button.

    Embed Calendar

    Calendar of the course site can be embedded and displayed within the current page, as shown below.

    Link to a Test or Quiz

    Instructors can add a link to the assessment in "Tests & Quizzes" of the course site.

    To add a link to a new quiz: Click on "Create new quiz using Tests and Quizzes".
    To add a link to an existing quiz: Select the quiz and click "Use selected item" button.

    Link to a Forum or Topic

    Instructors can add a link to the forum or topic in "Forums" of the course site.

    To create a new forum/topic and add a link to it: Click on "Create new forum/topic using Forums".
    To add a link to an existing forum/topic: Select the forum/topic, and click "Use selected item".

    Embed Announcements

    The contents of "Announcements" of the course site can be embedded and displayed.

    The number of announcements to be displayed can be selected from 5, 10, 15, 20, 30, and 50.
    Select the number of announcements from "Specify number of announcements," and click "Save" button.

    Embed Forums Conversation

    The conversations of "Forums" of the course site can be embeded and displayed in order from newest to oldest.

    The number of conversations to be displayed can be selected from 5, 10, 15, 20, 30, and 50.
    Select the number of conversations from "Specify number of conversations," and click "Save" button.

    Add Checklist

    Instructors can embed and display a checklist on the current page.

    In the "Checklist Title" field, enter a name for the checklist. Enter a summary or description of the checklist in the "Checklist Description" field. Click "Add New Checklist Item" to add a checklist item.
    Click "SAVE" to add the checklist to the current page.

    Add Question

    Instructors can embed and display a question on the current page.

    Choose between two types of questions: Multiple Choice and Short Answer.
    In the "Question Text" field, enter the text of the question. Click "Add New Answer" to add answer choices.
    Click "Save" to add the question to the current page.

    Add Comments Tool

    Instructors can embed and display a comments tool on the current page, as shown below.

    Add Student Content

    Instructors can embed student content on the current page, and modify settings from "Edit Student Content Item" icon.

    When a student clicks on "Add Your Own Page" button, a link to his/her own page is created on "Student Content" item.
    From "Add Content" pull-down menu, students can add text, link to documents, link to web pages, embed images, embed video, embed audio, create sub-pages, add comments (if allowed), and peer review (if allowed).
    Note: See above instructions for instructors on how to add content.

    Upload Content from a ZIP File

    Instructors can upload content from a ZIP file to the current page.

    Upload a file from your PC:
    Click Choose File button and select a ZIP file from your computer, then press "Save."

    Select a file in "Resources":
    Click Or select existing files from Resources link and select a ZIP file from Resources materials, then press "CONTINUE."

    More Tools

    Instructors can add or delete pages from "More Tools" menu at the top.

    Add More Pages

    Instructors can add new Lessons pages to Tool Menu. Click "Add More Pages" from "More Tools" menu.

    Enter a Page Title.
    If you set the number of pages to 2 or more, you can add multiple pages at once, but you must include a number in the page title. (e.g., test2)
    Check "Make new pages copies of the current one" to copy the current page to the new page. Click "Save."

    Click on "Put existing page in the left margin" to re-display pages that were once removed from the Tool Menu.
    From items in "The following pages are currently not in use" section, check the page you wish to redisplay in Tool Menu.
    Click on "Use selected items".

    Remove page

    Instructors can remove the current page from the Tool Menu. Click "Remove Page" from "More Tools" menu.

    This operation only deletes a page from the Tool Menu, not the page itself.
    To completely delete pages, first click on "Index of pages" in the upper right corner of the screen.

    From pages in "The following pages are currently not in use" section, check the pages you wish to delete.
    Click "Delete selected pages."

    Permissions

    Instructors can change the permissions of each role in Lessons tool.
    Click "Permission" from "More Tools" menu. Check each one and click "Save".

    Import CC/CP

    By importing CC/CP (IMS Common Cartridge/Package) file, you can copy the course materials from other course sites.
    Click "Import CC/CP" from "More Tools" menu.

    Select the CC/CP file you wish to import in "Choose File", then click "Import".
    The Lessons page including imported materials will appear in Tool Menu.
    Note: Items that are tied to other materials may not function properly after import, so be sure to check that they can be viewed without problems.

    Export CC

    By exporting to a CC (IMS Common Cartridge) file, the materials of the course site can be copied to other course sites.
    Click "Export CC" from "More Tools" menu.

    Select one of the three that best fits your needs (if none, just click "Download") and the CC file (.imscc) will be downloaded.

    Reorder

    Instructors can reorder page items from "Reorder" tab at the top.

    The items in the current page will be listed, and after dragging and rearranging them in order, click "Save."

    Edit permissions

    For tools such as "Calendar," "Announcements," "Resources," "Assignments," and "Messages," permissions are set for each role (Instructor, Student, and Teaching Assistant). By editing permissions, instructors can give TAs the same privileges as themselves, or restrict the functions available to students.

    Here is an example of a case where you want to share an assignment in draft status with all instructors.

    Click "Assignments" from the Tool Menu, and select "Permissions" tab at the top of the screen.

    Check "Able to view draft assignment(s) created by other users" checkbox in the Instructor column.

    Click "SAVE" button to allow all instructors to view and edit assignments in draft status.

    Various privileges can be granted or restricted for each role (Instructor, Student, Teaching Assistant) by making changes to the checkboxes on the Edit Permissions screen. The same procedure can be used to edit permissions not only for Assignments, but also for Calendar, Announcements, Resources, Messages, and other tools.

    View the worksite as an another user role

    (If you are logged in as Instructor role)

    Click on "View Site As:" at the top right of the screen and select "Student" to see the screen of the tool when students are logged in.

    This function allows instructors to check, for example, whether students are able to read the announcements properly. When you are done, click on "Exit View" to exit this mode. This feature is available in various tools, such as "Tests & Quiz" and "Assignments," where you can actually take the assessment or submit the assignment.

    To return to the tool home

    It is convenient to click on the tool name link at the top of the tool screen to return to the tool landing page ("View" for Announcements, "View Events" for Calendar, "Assessments" for Tests & Quizzes, etc.).

    Confirm attendance

    Attendance checks can be conducted by applying "Tests & Quizzes."
    Click on the tab of the lecture for which you wish to check attendance and go to the worksite.

    Click "Add" from the tab menu of "Tests & Quizzes" to add a new assessment.
    Select "Short Answer/Essay" question type under "Add Question" drop-down menu, then type in "Question Text", for example, a brief question about the day's lecture, and click "SAVE" button.

    Show, hide, or change the display order of registered worksites

    From the "View All Sites" at the top right of the screen, you can show or hide worksites by clicking on the star icon to the left of the lecture name. The favorite worksite tabs appear at the top of the screen along with Home, but can also be hidden by clicking the star icon on each tab.

    You can also change the order of the worksites displayed by clicking on "Organize Favorites" and dragging and dropping the "≡" to the right of the lecture name.

    Inquiry

    Click the here for inquiries about TACT.